ACA Forms › California State ACA Reporting Requirements for 2024
The California individual mandate was established to maintain a stable health insurance market and ensure that a broad and diverse group of Californians are enrolled in health coverage. This includes ensuring California residents have access to affordable and comprehensive health insurance by reducing the number of uninsured individuals and families. In order to achieve this, California targeted some key aspects, including:
Two options for employers trying to satisfy their state requirements are e-file or paper filing. While paper filing with the state removes the headache of creating or finding software to e-file, paper filing adds the pressure of printing and mailing confidential documents via mail. On top of slower processing times, this is not the California recommended way for employers to file their forms.
The approved California method for submitting their documents to the state is via e-file. E-file takes all the manual labor out of submitting documents to the state. Filing software can provide recipient validation to make sure all data being processed is error and fine-free while providing near-instant results.
BoomTax will handle all California requirements for filers including the federal requirement!
Employers can submit their ACA data to California in two ways: paper and electronically. Nevertheless, both delivery options follow the same deadline date, March 31st of the filing year.
Employers will meet the requirement to file Forms 1094 B/C and 1095 B/C if the forms are properly addressed and mailed on or before the due date.
Do not use this box on federal Form 1095 B/C
No, substitute forms will not be accepted for California. Only forms that conform to the official form and the specifications in federal Pub. 5223 are acceptable for filing with the FTB.
Do not file corrected federal Form 1094 B/C with the FTB.
A corrected federal Form 1095 B/C filed with the IRS must also be filed with the FTB. A corrected federal Form 1095 B/C should be filed as soon as possible after an error is discovered.
Yes, California will accept submissions past the March 31st deadline. California has an automatic deadline extension for ACA forms until May 31st of the filing year. The Franchise Tax Board (FTB) of California will not penalize employers for submitting their ACA 1094/1095 data if they submit before the extension deadline.
The penalty for not reporting is $50 per individual who was provided health coverage.
The deadline for reporters to provide information returns to individuals is January 31st, and no extensions are available. FTB does not impose a penalty for a failure to provide ACA returns to individuals by this deadline.
Form 1095-B is an information return filed by health insurance providers or employers offering self-funded coverage with fewer than 50 full-time + full-time equivalent employees.
For more info on Tax Year 2023 Form 1095-B, click here.
Form 1095-C is an information return filed by employers with at least 50 full-time + full-time equivalent employees. These employers are known as 'Applicable Large Employers' or ALEs by the IRS. This form tells the IRS if the employer met ACA guidelines for the healthcare coverage they offer, and it requires that employees receive a recipient copy.
For more info on Tax Year 2023 Form 1095-C, click here
We also recommend checking out the IRS.gov ACA FAQ, which contains many common 1095-C questions in an easy-to-understand format.
A 1094-B and its 1095-Bs MUST be filed together
A 1094-C and its 1095-Cs MUST be filed together
Generally, ACA filing is handled by self-filing or by using an ACA Software provider:
Learn more about filing ACA Forms online.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.