Form W-2c allows you to correct various types of information, such as:
Incorrect tax year
Wrong employee names or Social Security Numbers
Inaccurate employee earnings or tax withholdings:
Wages, Tips, and Other Compensation
Social Security Wages, tips, & tax withheld
Federal Income Tax Withheld
Allocated Tips, Dependent Care Benefits
Incorrect state/local information (only if applicable)
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Commonly Asked Form W-2 Questions
What is the purpose of Federal Form W-2c?
Form W-2c is typically used to correct name, SSN, and/or wage information for an employee on previously reported form types:
When corrections are made, the employer is expected to distribute a Form W-2c to the employee with the correct information as well.
When should I submit Form W-2c?
Employers should try to fix any inaccuracies as quickly as possible.
Generally, the employer will have 30 days to complete form W-2c with corrections.
Taking longer than 30 days can leave the employer vulnerable to penalties.
How can I fix incorrect names or SSNs on Form W-2?
To correct an employee's name or SSN on a Form W-2,
complete boxes "a" through "i" on Form W-2c and submit it to the SSA.
Additionally, file Forms W-2c and W-3c with the SSA.
There is no need to fill in the numbered boxes for wages and withholding information.
How do I correct the wrong year or EIN on Form W-2?
To correct an incorrect year or EIN on a Form W-2 that has already been submitted to the SSA, you will need to file two separate W-2c Forms.
The first W-2c form should contain the original tax year or EIN, the amounts from the original Form W-2 in the "Previously reported" box, and zeros in the "Correct information" box.
The second W-2c form should include the accurate tax year or EIN, zeros in the "Previously reported" box, and the amounts from the original Form W-2 in the "Correct information" box.
The first W-2c form voids the original Form W-2, while the second W-2c form provides the corrected information.
How can I make changes to state or local information (Boxes 15-20)?
To correct state or local information on an original Form W-2, send Form W-2c to the appropriate state or local agency and provide copies to your employees.
There is no need to send Copy A of Form W-2c to the SSA.
Since there is no data-sharing program between federal and state/local agencies, corrections not specific to the state or local level are not shared.
What is the Penalty for Missing Form W-2 Deadline for 2023?
Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result
in IRS penalties ranging from $60 to $630, depending on how late the form is submitted.
Yes, BoomTax allows you to file Form W-2 corrections using our cloud-based platform.
BoomTax supports both Forms W-2c and W-3c, making it simple and efficient to correct your submissions.
Additionally, BoomTax will mail the revised forms to your employees.
Import Your Form W-2C Data
You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.
We walk you through the process with no complicated jargon. You can also chat with us as you work on your filing for hands-on help.
E-File & Mail Employee Copies
Once your data is loaded, you can e-file and distribute employee copies in minutes.
Create an Account
There is no additional fee for filing prior-year W-2 tax forms with BoomTax;
you can e-file at the same affordable rate as current-year forms.
Where should I send the corrected W2 form?
When submitting a paper filing, mail your forms to the following address:
Social Security Administration - Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333
Note: this is NOT the SSA recommended way to file W-2 Forms
E-filing vs. Paper Filing
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Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.
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BoomTax and its affiliates do not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors prior to engaging in any transaction.