W2 Forms Printable 2024 Form W-2 : Create, Fill, and File

Image of Form W2 2023

Necessary Information for Creating a Printable Form W2

Employer Information

Image of Form W2 Employer Boxes 2023

Complete the Employer Details section. This includes:

  • Name
  • EIN
  • Employer Type
  • Address

Employee Information

Image of Form W2 Employee Boxes 2023

Complete the Employee Details section. This includes:

  • Name
  • SSN
  • Address
  • Contact Details

Employee Amount Boxes

Image of Form W2 Boxes 2023

Local Tax Information: Local, City, or other Income Tax Withheld

Image of Form W2 State & Local Boxes 2023

Initiate your e-filing with BoomTax today. For Form W-2 instructions, click here.

How to Electronically File Form W-2 with BoomTax?

Import Your Form W-2 Data

You can import your data as Excel, XML, or use files from popular payroll providers like QuickBooks, UKG, ADP, and many more.

Step-By-Step Wizard

We walk you through the process with no complicated jargon. You can also live chat with a real person as you work on your filing for hands-on help.

E-File & Mail Employee Copies

Once your data is loaded, you can e-file and distribute employee copies in minutes.

There is no additional fee for filing prior-year W-2 tax forms with BoomTax; you can e-file at the same affordable rate as current-year forms.

BoomTax is an IRS-approved e-file provider that supports electronic filing for various business tax forms, including Forms W-2, 1099 Forms, ACA Forms, and more.

Frequently Asked Questions on Form W-2

What is Form W-2, Wage and Tax Statement?

Form W-2 collects wage and tax information and is reported at the federal and state levels.

Employers must file a Form W-2 for each employee from whom they paid $600 or more of wages during the calendar year or withheld any income, social security, or Medicare taxes.

All Features Included

Purchasing any BoomTax package will give you everything you need to complete your filing.

This includes:

  • Federal E-File
  • State E-File
  • Recipient Copy Download as PDF
  • Official IRS Copy Download as PDF
  • Unlimited Corrections

W-2 Bulk Import

Import many companies in one spreadsheet to simplify data input.

Data Validation

We validate your data against hundreds of IRS rules.

Hands Off E-File

No IRS registration or testing required.

Free Corrections

Make as many changes as needed for free.

What are the 2024 deadlines for Form W-2?

  • January 31st, 2024
    Recipient Copies/Paper/E-file

    Form W-2 must be distributed by the employer to the recipient on or before January 31st

    Form W-2 must be mailed or E-Filed to the SSA on or before January 31st

Note: The deadline is typically the next business day if the deadline falls on a weekend or federal holiday.

What is the Penalty for Missing Form W-2 Deadline for 2024?

Failing to file Form W-2 by the deadline or meeting the deadline but providing incorrect recipient information can result in IRS penalties ranging from $60 to $630, depending on how late the form is submitted.

The IRS has increased these amounts for the 2024 filing year.

After the deadline but within 30 days

$60 per form

up to

$220,500 per year (smaller businesses)

$630,500 per year

After 31 days - August 1st

$120 per form

up to

$630,500 per year (smaller businesses)

$1,891,500 per year

After August 1st, or not at all

$310 per form

up to

$1,261,000 per year (smaller businesses)

$3,783,000 per year

Intentionally Not Filing

$630 per form

no maximum penalty

W-2 penalties may be subject to the following:

  • Furnishing incorrect information on a return
  • Failure to provide the required information
  • Late filing of returns
  • Paper filing when required to file electronically (E-file W-2 if you have 10 or more information returns)
  • Not sending in corrections
  • Select the correct form
  • Invalid TIN
  • Not sending employee copies promptly

Discover more about IRS penalties by visiting the penalties breakdown.

What are the copies of Form W-2?

According to IRS guidelines, employers must provide their employees with three copies: B, C, and 2. A total list of W-2 copies and their function include:

Copy A

Copy to file with the SSA (if paper filing).

Copy 1

Copy to file with the State, City, or Local Tax Department.

Copy B

Copy to be filed With Employee's FEDERAL Tax Return.

Copy C

Copy for employee records.

Copy 2

Copy for employee’s State, City, or Local Income Tax Return.

Copy D

Copy for employer records.

E-filing vs. Paper Filing

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  • Immediate real-time IRS updates
  • File 1000s of forms easily at once
  • Validates 1000s of IRS rules
  • Can help with questions in real-time in the chat

Paper Filing

  • It can take weeks to hear a status update
  • Requires unique red ink form
  • Prone to human error
  • No expert to help with questions

Note: SSA recommends that payers utilize the e-file option over paper filing for faster processing and immediate updates.

How can I print Form W-2?

You can get a printable Form W-2 within minutes using BoomTax. Simply fill in the required Form W-2 details, review the information, and transmit it to the SSA. Then you can download and print your copies directly from your account. Additionally, BoomTax allows you to send printed W-2 copies to your employees.

How can I correct Form W-2?

If you find any errors in your Form W-2, you can use Form W-2c to report the corrections to the IRS.

Form W-2c allows you to fix errors made in your Form W-2 or W-2c submitted to the SSA. Form W-2c can be used to correct the following error types:

  • Incorrect name
  • Incorrect SSN
  • Incorrect amount entered
  • Incorrect details on employee earnings or tax withholdings

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